Create your own HEALTH CLUB Access Key Assist – Access Ability Australia

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Create your own HEALTH CLUB Access Key AssistMaxine2023-03-24T18:38:53+11:00

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Welcome

Congratulations on joining the AAA Network.

AAA Access Key Assists are suitable for a range of fitness centres including health clubs and gymnasiums.

Access Key Assists support and encourage people of all abilities to visit fitness centres with more confidence. The information we gather will help your guests and members to understand what to expect before attending, help to determine the suitability of your fitness centre and help to alleviate anxiety. They are a great tool for fostering independence.

With our bespoken online platform, we will guide and assist you to make a professional Access Key Assist.

As you progress throughout this form, you will be required to upload images. We will guide you through this process.

A professional photoshoot is an optional extra. Price on application.

AAA Access Key Assists are a subscription-based product. Your Access Key Assist will feature on the AAA Scout+ mobile application. Subscription will be valued at $40 per month (ex GST) as a special introductory offer to a limited number of spots.

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Details

Health club name *

Health club address *

Address Line 1

City

State / Province / Region

Postal Code

Country

Health club phone number *

Health club website / URL

Please provide opening hours *

Is 24/7 hour access available? *

Yes
No

Does health club have pre-screening tools for different age bands? *

Yes
No

Please provide link/s to pre-screening tools *

Does pre-screening need to be completed prior to commencing exercise? *

Yes
No

Does health club have user guides for different age bands? *

Yes
No

Please provide link/s to user guides *

Is it possible to sign up for membership online? *

Yes
No

Please provide a link where individuals can sign up for membership online

Please provide information on payment options available *

In the event that a member decides to terminate their gym membership prematurely, are exit fees offered as a possibility? *

Yes
No

If there is an online booking system for classes, training or creche, please provide links

Contact name *

Contact person phone number *

Email *

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Terms and Conditions

I have read and accept AAA Access Key Assist Terms and Conditions below *

Yes

This Terms and Conditions set the terms and understanding for Access Keys Pty Ltd trading as Access Ability Australia to complete a project that delivers the design and development of a AAA Access Key Assist.

Purpose
Project will include the design and development of digital AAA Access Key Assist. Access Key Assist to feature on AAA Scout+ mobile application.
Resource will be designed for use by patrons with disability, but NOT limited to.

Duration
12 month: $40 a month for the minimum subscription term of 12 months. Terms and Conditions shall become effective upon acceptance of terms by authorised officials and will remain in effect until modified or terminated by any one of the partners by mutual written consent.
Terms of Acceptance
1.1. The Licensor (Access Keys Pty Ltd) is the owner of the Intellectual Work (digital resource) described in this Terms and Conditions.
1.2. The Licensee (client) is not granted any proprietary interest in the Intellectual Work.
1.3. The Licensee wishes to use the Intellectual Work.
1.4. The Licensor grants the Licensee a non-exclusive, non-transferable licence to use the Intellectual Work for the Term and specific purpose set forth in this Terms and Conditions.
1.5. The Licensor supports the Intellectual Work for the benefit of the Licensee by way of Updates.

2. Obligations
2.1. The Licensee must:
(a) provide the Licensee’s logo to the Licensor
(b) direct all changes or Updates to Intellectual Work, including the content, layout or imagery, to the Licensor
(c) Not make changes to Intellectual Work or its content
2.2 Copyright Act 1968 (Cth) (‘Copyright Act’) must be adhered to by the Licensee and the Licensor.

3.0 Termination
3.1 Termination may be affected in the following manner:
(a) upon mutual written consent of either party; or
(b) by either party where the other party defaults in performance of this Terms and
(c) You may terminate your Terms and Conditions before the expiry of the Minimum Term. The cancellation fees are as follows:
If there is 12 months of subscription fee equivalent remaining on the Minimum Term of Terms and Conditions = $480.
If there are less than 12 months but more than 6 months of subscription fee equivalent remaining on the Minimum Term of Terms and Conditions = $400.
And, if there are less than 6 months of membership fee equivalent remaining on the Minimum Term of Terms and Conditions = $300 OR the amount of the future Minimum Term subscription fees payable whichever is the lesser).
Conditions.
3.2. For the purpose of clause 3.1(b), the Licensee will default where:
a) it fails to provide Updates to the Licensor or fails to respond to email correspondence notice regarding Intellectual Work validity within 14 business days.
b) it fails to make payments.
3.3. Upon Termination, the Licensee must immediately cease to print, publish, communicate to the public or use in any manner whatsoever, the licensed Intellectual Work.
3.4. Following Termination of this Terms and Conditions, all reasonable efforts must be made by each party to remove Intellectual Work, logo/s and additional marketing material from mobile application, websites and social media sites within 5 Business Days.

4. Liability and Indemnity
4.1 The Licensor agrees to indemnify the Licensee against all loss, damages, costs, expenses suffered or incurred by the Licensee arising out of or in connection with:
a) any negligent or other wrongful, willful or reckless act or omission of the Licensor;
b) any breach of any term, condition or warranty by the Licensor under this Terms and Conditions.
4.2 The Licensee agrees to indemnify the Licensor against all loss, damages, costs, expenses suffered or incurred by the Licensor arising out of or in connection with:
a) any breach of any term condition or warranty by the Licensee under this Terms and Conditions; or
b) any negligent or other wrongful, willful or reckless act or omission of the Licensee under this Terms and Conditions.
4.3 A party’s liability under the indemnities in clauses 4.1 and 4.2 will be reduced to the extent to which any action, proceedings, claim or demand arises out of any negligent or other wrongful act or omission of a party.
4.4 Subject to Law a party’s total liability to the other party for any one claim made by a party pursuant to this Terms and Conditions, shall be $1 million per event and in the aggregate $5 million.
4.5 Under no circumstances will either party be liable for any indirect, special, incidental or consequential loss or damage, anticipated savings, loss of profit, economic loss, revenue or goodwill.

Definitions and Interpretation
Business Day means any day except a Saturday or Sunday or other public holiday in the State of Victoria.
Copyright means any copyright under the Copyright Act 1968 (Cth) (‘Copyright Act’).
Intellectual Property means any property and the legal right therein of either party developed before or independently of this Terms and Conditions, including inventions, trademark, trading name, design, patent, patent applications, copyrights, know how (trade secrets) and any information embodying proprietary data such as technical data and computer software and in the case of the Licensee includes logo/s, website, hyperlink, images and marketing material.
This Terms and Conditions does not grant and shall not be construed as implying that either party shall have the right to use the Background Intellectual Property of the other in connection with the obligations of a party except as otherwise provided hereunder.
Intellectual Work means designs, artwork, photographs, text, script, copy and other works submitted by the Licensor and selected by the Licensee but does not include any Background Intellectual Property of the Licensee.
Licence means the non-exclusive, non-transferable right to use and distribute Intellectual Work/s for the Term and specified purpose set out in this Terms and Conditions.
Minimum term: The term specified in Terms and Conditions form.
Termination means the conclusion of contractual relations between the Licensor and the Licensee.
Termination Date means the date on which this Term and Conditions is terminated pursuant.
Update means alternations to the Intellectual Work/s made by the Licensor on instruction from the Licensee and agreed to by the Licensor for the purpose validity.
Update Fee means the amount determined by the Licensor based upon the Scope of the Update that is required to be paid by the Licensee to the Licensor as outlined in Item 4 of Schedule 1.

Schedule 1
Item 1
Services
The Licensor agrees to provide the following Services to the Licensee:
(a) Design and development of Intellectual Work/s
(b) Two separate submissions of DRAFT Intellectual Work/s to Licensee for review and opportunity for Licensee to provide any required changes in single submissions only
(c) Intellectual Work/s listed on Access Ability Australia Scout+ app
(d) Intellectual Work/s shared via Access Ability Australia social channels

Item 2
An introductory subscription fee of $40 per month will apply.
A minimum period of 12 months is minimum term.
Item 3
Update Fee
Alternations to the Intellectual Work/s made by the Licensor on instruction from the Licensee and agreed to by the Licensor for the purpose of ensuring validity.
The Licensee must pay to the Licensor the Update Fee determined by the Licensor following evaluation of the scope of update required. *POA

Item 4
Notices
All notices are to be in writing and addressed to:
a) the Licensor via email at info@accesskeys.com.au or
b) the Licensor via post to Eastern Innovation, 5a Hartnett Close, Mulgrave, 3170 Victoria; and
c) the Licensee via email provided or
d) the Licensee via postal address provided.
You acknowledge and agree that upon purchasing an Access Key Assist, you will be bound by the Terms and Conditions of Access Ability Australia.

Your preferred password to save form

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Payment

Access Key Assists *

Price: $ 40.00

AAA Access Key Assists are a subscription-based product. This will be valued at $40 per month.

If living in Australia, all pricing excludes GST.

For a professional photoshoot please contact us info@accesskeys.com.au for pricing and availability.

Credit Card Details *

Card

Name on Card

Total *

$ 0.00

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Requirements

Before you begin, we recommend that you have images and measurements on hand for upload.

Click next for a list of images and measurements required.

For privacy, please ensure publicity rights are adhered to and no faces are visible in images uploaded to this form, including staff. You will have opportunity to upload forms at the end of this Access Key Assist form.

Download photo release form

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Images Required

We recommend the following photos (that are applicable to your health club) be taken and uploaded to your device prior to commencing.
Please ensure all images are taken in LANDSCAPE.

List of images required. Please disregard any spaces that are not appplicable to club.

Health club logo
Exterior of health club including signage
Accessible parking with health club entrance in view if possible
Reception
Social space
Cardio zone
Functional training area
Weights zone
Stretch/warm up zone
Pool/wet areas

Please submit landscape images where possible.
All images have maximum size limit of 10mb.
Download sample images below and then proceed to the next page for further information on measurements required.

Download a sample of image required

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Measurements Required

List of measurements required

Horizontal width of main entry door
Horizontal width of accessible toilet door
Height of main reception desk
Height of lower height reception desk, if applicable
Height of key fob/access reader panel, if applicable
Height of water fountain/water bottle refill station

Please download the measurement instruction guide below to assist you in ensuring the measurements you gather are accurate.

Download measurement instruction guide

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Logo

Please upload logo. *

Click or drag a file to this area to upload.

Why are we requesting your logo?
Your logo will feature on your customised Access Key Assist and will help your customers identify your branding.

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Health Club Exterior

Please upload an image that shows the front of the health club preferably with name/signage *

Click or drag a file to this area to upload.

Why do we want a picture of the outside of your health club?
Providing this level of predictability will help visitors locate and identify your club from the street and make it easier for them to find.

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Parking

Is accessible parking available? *

Yes
No

Where is accessible parking located? *

For example: within designated car park, immediately opposite the main entrance.

Why do we want to know if accessible parking is available?
Some people with disability have accessible parking permits that allow them to park in an accessible parking bay. Accessible parking bays are usually positioned within close proximity to venues for convenient access and usually provide extra room either side of the parked vehicle to allow for user to conveniently manoeuvre.

Upload an image of accessible parking in relation to health club entrance *

Click or drag a file to this area to upload.

Why are we requesting an image of accessible parking in relation to health club entrance?
It is convenient for a person with a physical limitation to know the proximity of accessible parking to the entrance of a building. This may determine whether they can visit independently or whether they need support.

What other parking is available? *

For example: general parking, general parking with restrictions, bus/van parking

Is an electric vehicle charging station available? *

Yes
No

Where is electric charging station located? *

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Main Entrance

Which best describes the main entrance? *

Step free
Stepped
Ramp access
Portable ramp

Please select all applicable options.

If you selected portable ramp in question above, please advise how people can request this ramp be installed prior to arrival.

Why do we want to know details about the main entrance access?
This level of information is helpful for a wide audience including people living with disability, parents with prams and the ageing population. It will also help some wheelchair users to determine whether your venue is suitable and whether they can attend independently or may need support.
If providing a portable ramp, please display signage that clearly indicates availability and how people can request ramp be installed.

Which best describes the main entry door? *

Automated
Manual opening inward
Manual opening outward
Manual sliding

Why do we want to know details about the main entry door?
This level of information is helpful for a person living with a physical disability. This may determine whether they can visit independently or whether they need support.

What is the horizontal clearance of main entry door? *

Please refer to the measurement instruction guide on page 6

Why do we want to know the door clearance of the main entry?
Mobility equipment comes in various shapes and sizes. This may include a compact wheelchair, a sports wheelchair with a wider footprint, a power wheelchair, a wheelchair with breathing equipment, a larger motorised scooter or a walking frame. This information best informs users of mobility equipment on the suitability of access for individual needs. This information is also very helpful for parents with prams.

Does club have key fob or swipe card entry that grants access? *

Yes
No

What is the height of the access reader panel?

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Floor Levels

How many floor levels are there? *

If there are multiple floor levels, is lift access available?

Yes
No

Where is lift located?

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Reception

Is there a main reception desk? *

Yes
No

Upload an image of the main reception desk *

Click or drag a file to this area to upload.

What time is reception staffed? *

What is the height of the main reception desk? *

Please refer to the measurement instruction guide on page 6

If available, what is the height of the lower main reception desk?

Please refer to the measurement instruction guide on page 6

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Rest/Social Area

Is there a rest/social area? *

Yes
No

What are the seating options in this area?

Seating with back and armrests
Seating with backrests only
Couches
Stools
Tables

Please select all applicable options

Why do we want to know about seating type options in this area?
Seats with back and armrests are very helpful in providing support in both the seated position and when transferring to a seated/standing position. Ideal for a person who may have weak knees, mobility issues, a child or a person with a physical disability.
Seats without backrests may disrupt posture and require back muscles to work more than normal to support the spine.

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Accessible Toilets

Is there an accessible toilet/s? *

Yes
No

Description of where accessible toilet is located *

Please ensure to provide information as set out below for any additional accessible toilets at the end of this form

Are aisles and hallways to accessible toilet wide enough to fit a wheelchair/mobility aid? Preferably 1.2m wide. *

Yes
No

Which best describes the entry door to the accessible toilet? *

Automated
Manual opening inward
Manual opening outward
Manual sliding

What is the horizontal clearance of the accessible toilet door? *

Please refer to the measurement instruction guide on page 6

Why do we want to know the clearance of the accessible toilet door?
Some toilets may be signed as accessible, however, do not have adequate door clearance for some mobility equipment. Mobility equipment comes in various shapes and sizes. This may include a compact wheelchair, a sports wheelchair with a wider footprint, a power wheelchair, a wheelchair with breathing equipment, a larger motorised scooter or a walking frame. This information best informs users of mobility equipment on the suitability of your venue's bathroom facilities for their individual needs and comfort. Baby change facilities are also often located in accessible bathrooms; therefore, this information is also very helpful for parents with prams.

What is the position of the grab bars in the accessible toilet? *

Behind
Left-hand side
Right-hand side
Retractable on both sides

The position of grab bars are determined from a seated position on toilet. Please select all applicable options.

Pictured below: right hand side and behind grab bars

Why are we asking about the position of grab bars?
People with disabilities or mobility limitations may have different needs when it comes to the placement of grab bars.
Some individuals may require support from their dominant hand/side, while others may rely on their non-dominant hand/side.

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Other Toilets

What other toilets are available?

Ambulant toilet
All genders
Seperate mens/boys and womens/girls toilets
Baby change area

Please select all applicable options

Description of where all other toilets are located. If baby change area is applicable, please also advise if it is accessible by all genders

For example: Toilet 1: Male toilets past reception on the right. Female toilets in rear right corner of health club. Toilet 2: On level 2 at rear of program room.

Is there clear toilet signage? *

Yes
No

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Showers

Is there an accessible shower? *

Yes
No

How many accessible showers are available? *

Description of where all accessible shower/s are located *

For example: Shower 1: past reception on the right, Shower 2: on level 2 to the left of the stairs

Describe the accessible shower provisions *

Emergency button
Grab bars
Hand held shower hose
Shower bench
Shower commode/seat
Shower curtain/door

Please select all applicable options

Are there any other provisions in the accessible shower/s?

Describe shower provisions in mens/boys changeroom *

Communal shower
Private cubicle with locking doors
Adequate hot and cold-water supply
Non-slip flooring
Adequate lighting
Hooks or shelves to hang clothing and personal items
Soap
Shampoo
Mirrors

Describe shower provisions in womens/girls changeroom *

Communal shower
Private cubicle with locking doors
Adequate hot and cold-water supply
Non-slip flooring
Adequate lighting
Hooks or shelves to hang clothing and personal items
Soap
Shampoo
Mirrors

Do changerooms offer any additional provisions?

For example, hairdryers, iron and ironing board

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Health Services

Which health services does the club offer? *

Access and Inclusion programs
Casual membership
Full membership
Functional group training
Group classes
Personal training
Reformer Pilates
Youth programs
Wellbeing classes

Please select all applicable options

What other health services are available?

Does health club offer 1:1 personal training for people with disability? *

Yes
No

Please provide further details on the inclusive training offered

For example: Personal trainers experienced in working with people with disability are available. Bookings are essential. Phone 5496 2266.

Are male and female personal trainers available? *

Yes
No

Are any other additional services available?

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Environmental Acoustics

Does the health club play music? *

Yes
No

Please provide some details about the music played *

For example: radio, background music, upbeat music

If requested, is the club happy to turn the music volume down? *

Yes
No

Does club provide ear plugs for participants who find the music is too loud?

Yes
No

What best describes the flooring/ground throughout? *

Rubber matting
Concrete
Vinyl
Laminate
Hardwood
Carpet
Tiled
Grass
Synthetic turf

Please select all applicable options

If health club has a different flooring type to what is provided on the previous list, please provide details and indicate location eg. indoor cork

Why do we want to know about the type of flooring?
This information is helpful for mobility aid users. It will determine ease of movement and access throughout venue. Hard, smooth surfaces are typically easier for people with mobility issues to navigate. Flooring information is also helpful to determine the acoustics of an environment.

In the health club, is there: *

An echo
Window blinds
Seperate room/quiet room

Please select all applicable options

Why do we want to know more about the environmental acoustics?
Rooms with lots of soft furnishings (e.g. rubber matting, blinds) offer less reverberation (echo) with sound coming only from the people in the room. This environment may be more comfortable for a person with hearing loss, a person who may become overwhelmed by too much stimuli or people who wish to engage in comfortable levels of conversation.

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Quiet Times

What are the quietest days and times? *

For example: Mondays 10am - 11am, Tuesdays 2pm - 3pm etc.

Why do we want to know health club's quiet times?
Some people living with disability may become overwhelmed by too much stimuli. While there are strategies individuals can put in place to cope with these challenges, they may prefer a less crowded environment which is more predictable. A quieter environment may also be best suited to a person with hearing loss. There are approximately 3.6 million Australians with hearing loss. Quieter times may also suit people who wish to engage in comfortable levels of conversation with training partners or trainers.

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Venue Capacity

What is the maximum capacity of health club? *

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Programmed Classes

Does health club offer exercise classes? *

Yes
No

Is music played during exercise classes? *

Yes
No

If requested, is the club happy to turn the music volume down during a class? *

Yes
No

Does club provide ear plugs for participants who find the music is too loud? *

Yes
No

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Accessible Gym Equipment

What accessible equipment is available?

Bar bells
Boxing equipment
Cable machines
Cardio equipment
Dumbbells
Fit balls
Foam rollers
Free weights
Functional training equipment
Hand cycle machine
Kettle bells
Medicine balls
Recumbent bikes
Thera Bands

Please select all applicable options

Does health club have any other accessible equipment available?

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Wet Area

Does health club have a wet area? *

Yes
No

Does the wet area include a pool? *

Yes
No

Please upload photo of the pool *

Click or drag a file to this area to upload.

For privacy, please ensure publicity rights are adhered to and no faces are visible.

Please provide location as to where pool is situated within health club *

What is the size of the pool? *

For example, 20m

Which best describes the access into the pool? *

Ladder access with handrails on both sides
Ladder access with handrail on one side only
Ramped access with handrails on both sides
Ramped access with handrail on one side only
Stepped access with handrails on both sides
Stepped access with handrail on one side only

Does health club provide a water wheelchair? *

Yes
No

Does the pool have hoist access? *

Yes
No

What type of hoist is available? *

Seated
Sling

If applicable, what is the safe working load of the seated pool hoist?

For example: maximum load 200kg

If applicable, please provide sling pool hoist model details and safe working load

For example: C450 ceiling hoist with hoist/carry bar. Safe maximum load 200kg.

If sling hoist is available, does the user need to bring their own sling? *

Yes
No

If the wet area includes any other facilities, please provide details

For example, spa, steam room, sauna

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Allied Health Services

Does health club offer allied health services? *

Yes
No

Which allied health services are available?

Dietician
Exercise Physiologist
Massage
Osteopathy
Physiotherapy

Please select all applicable options

Does club offer any other allied health services?

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Provisions and Services

Which provisions and services are available?

Accessible tours
Breakfast Bar
Cafe
Nutritional Retail Outlet
Vending machine
Merchandise Store
Free Wi-Fi
Hearing loop
Pen and paper for exchange of information
Prices displayed and easy to read
Prices come up on register - some people may not be able to understand how much to pay or may be hard of hearing/deaf
Sensory friendly sessions
Sensory toolkit
Wheelchair circulation space: Guideline - more than 1500mm wide and in a clear space away from other equipment/ seating/tables
Clear space between furniture for a person to manoeuvre a mobility aid (e.g. wheelchair, walking frame, stick, crutches)

Please select all applicable options

If your business accepts Seniors/Carer Card, please provide details on benefits

Registered with the Carer/Seniors Card Program?
For more information go to: https://dhhsseniorsonline.secure.force.com/business/new
If you are not as yet registered and wish to do so, please advise our office once you are a member and we will update your Access Key Assist.

Are drinking fountains/water bottle refill stations available? *

Yes
No

What is the height of the drinking fountain? *

Please refer to the measurement instruction guide on page 6

Does health club provide a creche? *

Yes
No

Who can use the creche? *

For example, members only

What are the opening times of the creche? *

Is health club an NDIS provider? *

Yes
No

Has club considered the needs of the LGBTQ+ community? *

Yes
No

For example
Established a Non-Discrimination Policy
Staff trained in inclusive language
Marketing material featuring diversity and inclusivity
Staff diversity and inclusivity
Inclusive programming
Collaboration with local LGBTIQ organisations

Please provide further information on how club considers the needs of the LGBTQ+ community

Has club taken steps towards reconciliation? *

Yes
No

For example
An Acknowledgement of Country practice
Display Indigenous artwork, language or signage
Employ Indigenous staff
Staff trained in cultural awareness

Please provide further information on how club has taken steps towards reconcilation

Please provide location of all defibrillators *

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Service Animals

Do you have a Pet Policy for service animals? *

Yes
No

Please provide link to Pet Policy

If water bowls are available for service animals including Guide dogs, seeing eye dogs and assistance dogs, please advise how dog owners can obtain bowls or where bowls are located *

If there is a designated service animal relief area, please provide details *

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Additional Information

Please provide one to two additional pieces of information that you would like to share about the health club

For example: A Social Story is available to help guide you with a general gym visit. Shower 2: located on level 2, includes hand held shower hose, grab bars, shower bench, shower curtain and emergency button.

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Release forms

If any of the images you have uploaded include people/staff, please have them sign photo release forms (found on page 4) and upload here. If you have more than one form to upload, please scan as one document and upload all together.

Click or drag a file to this area to upload.

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Additional Services

Our philosophy is simple – successful inclusion is gained by authentic attitudes.

In addition to Access Keys and Access Key Assists, we also design and develop customised Communication Boards, Social Stories and provide online Communication Access and Awareness Training.

Making changes to the way you inspire and inform visitors can provide your organisation with increased social and economic benefit.

Communication Board order form

Learn more about Word Lane Communication Access Signs

Communication Access and Awareness Training enrolment

Learn more about Social Stories

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Thank You

Welcome to the AAA Network.
You will be soon be granted access to our online Member’s Hub.
Located on our website, this hub is filled with a wide range of engaging material to manage and engage communities and workplace cultures on a successful and progressive access and inclusion journey.
Available in the hub are carefully formatted social media posts and captions for all AAA products for use on Instagram, Facebook and LinkedIn.
You will also find video tools and tutorials to help maximise the benefits of your customised membership.
There are some great examples of product in use within natural settings to view as well as some valuable guest speakers who talk about the importance of improved access information from a variety of perspectives.
Additionally, the hub is completely free to access.
To find out more about Access Ability Australia and the work we do, please visit our website.
If you have any questions, please contact us via info@accesskeys.com.au or visit our website.

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